英语邮件写作技巧 使用正式英语规范去写英文邮件

我国留学生到国外会发现在国内什么都是打微信电话，生活已经不能适应国外，国外更多的是通过邮件进行交流，而在留学生与教授的日常交流中，电子邮件是最常用的手段。收发、发送、回复电子邮件也是日常工作、学习、约见的重要一环。一封好的信件可以极大地增强你的形象。所以，怎样才能写好邮件呢？这篇文章的 DueWriting教育小编就为大家介绍这个问题。

下面为各位整理了书写邮件的规范

Here are some tips I am going to share with you.

NO.1正式英语语言使用规范

Formal English Language Usage 

电子邮件属于正式书面用语写作，所以要重视句式结构，将句子写完整非常重要，一个完整的句子架构通常是主语+谓语+宾语构成的。

EX. I have a question regarding to my assignment.；

在邮件写作中要把单词分开写清，勿使用缩写形式

EX. I am not, I do not, I will not；

讲究书写的逻辑关系，多使用but, if，and，or这种连词来进行全文的承上启下，使长句子更容易被人理解；

段落清晰完整，每段邮件有自己清晰的分论点；

注意标点符号的运用，每句话都需要有明确的标点符号；

1. Subject+Verb+Object, a complete sentence structure

In formal written expression, writing a complete sentence is crucial in emailing

EX. I have a question regarding to my assignment.

2. Words should be separate, should not use abbreviation.

EX. I am not, I do not, I will not etc.

3. Use more words such as but, if, and, or to make transitions between sentences in order to help readers understand your logistics.

4.  Each paragraph should have their subpoints

5.  Each sentence should have clear punctuation marks .

NO. 2问候和礼貌用语

Greetings and Courtesy 

Part 1

问候语

与教授或者讲师沟通时，使用 Dear professor/Mr. Last name 作为邮件的开头。

Part 2

开始句形式

如果是首次发邮件，可以在邮件的第一段先向别人问好：

EX. How are you? How is your life going? How is your morning treating you so far? ；

如果是回复别人的邮件，在邮件的第一段则应先表示感谢：

EX.Thank you for the quick reply. Thank you for getting back to me. Thank you for the updated information.

若是回复别人邮件晚了，可以用下列句子表示歉意：

Sorry for the late reply. Sorry I have not got back to you sooner . Sorry for the delay getting back to you.

若是突发事件或者在上一封电邮的沟通中没有说清楚，可以使用下面句式：

Apologies for the late/short notice.

I apologize if this was not made clear；

Part 1

Starting

Email should use “Dear professor/Mr./Mrs./Miss + Last name” to start with

Part2

Greetings

If it is the first time to send email to this person, greetings are very important.

EX. How are you? How is your life going? How is your morning treating you so far? Etc.

If you receive replies from others, use these sentences to show your appreciation

EX. Thank you for the quick reply.Thank you for getting back to me.Thank you for the updated information Etc.

If you did not reply others immediately, you could use these sentences to show your apologies

EX.Sorry for the late reply. Sorry I haven’t got back to you sooner. Sorry for the delay getting back to you.

If it was urgent or the point was not clear before, you should use

Apologies for the late/short notice.

I apologize if this was not made clear.

NO.3结束语

Closing

Part 1

与教师沟通时尽量不要使用“please”这个单词。一般使用please会给人一种命令的形式，尤其是对老师交流这样沟通会有些不太礼貌。取而代之，可以使用，would you, could you 这种句式形式来表示求助的一种方式：

At your convenience, would you send me…..

最后记得加上Thank you for your assistance./ I look forward to hearing back from you soon.

Part 2

在最后落款时需要用一些祝福语或者表示尊敬的短句并且附上你的全名。

EX. Best regards, Your sincerely, Sincerely 等

Part 1

“Please” is a word that most international students would use on multiple occasions. However, most of them did not know it is a commanding word if it was using separately in different scenarios. Instead,  “would you, could you” would be a better choice to ask for help or a favor:

EX. At your convenience, would you send me…..

Then at the very end, you can add “Thank you for your assistance/ I look forward to hearing from you soon”.

Part 2

At the very end of the email, you should use a sentence to send your respect or blessing including your full name.

EX. Best regards, Your sincerely, Sincerely+Name Etc.